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Main Menu > Inventory Control > Maintenance > Product Masterfile Maintenance
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The Product Masterfile Maintenance program is used to add new products and maintain existing product information. This screen has multiple tabs General Information, More Information, Warehouse Details, Related Products, Warranty & Service, Managed Print Services, Consumables, eCommerce Integrations, Pricing, Volume Pricing, Contract Pricing, Suppliers & Cost Pricing, Supplier Promo Cost Pricing, Bill of Materials/Bundle Components, Alerts and Custom Fields/Attributes with each tab described in it's own topic.
Create a New Product
Products have a unique code, up to twelve alpha-numeric characters. There are two ways to create a product code.
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Users can choose a specific code by entering it into the Product Code field, however as shown below if your BBS is set to use system generated product codes BBS will confirm if you want to create a product with the code entered. Using system generated product codes will keep similar products grouped together which is necessary for reporting and other documents.
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By selecting the New Product button the system will allocate the new product a numeric code and users can choose from four options on how to create the new product. Please refer to Create a New Product Code for more information.
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Navigates users to the Quick Attach File to Products screen to attach files to the product code. Please refer to Quick Attach Files to Products for more information.
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Create a New Product Code
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From Product Code Request – When ticked users can select from a list of New Product Code Requests to create the new product code. New Product Code Requests are emailed to a nominated email address when the Product Code of NEW is used on a Sales Order or Point of Sale backorder for a product that doesn't already have a product code in your system.
Request Ref - Enter the New Product Code Request reference if known or click  to search.
Once all of the information has been entered and saved the NEW product code on the sales order will be automatically swapped with the new product code that has just been created if all minimum margin rules pass validation.
Please refer to New Product Code Request for more information.
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New Blank Product Code - Select New Blank Product to create a product from the beginning.
Prod Group - Enter the product group or click to search for the product group that the new product belongs in. If a new Product Group is required please refer to Create a New Product Group for more information.
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New From Existing (Copy a Product) - Select New From Existing (Copy a Product) to create a product using most of the information from the selected Product to Copy.
Product to Copy - Enter the product code or click to search for the product you wish to copy.
When copying a product code from an existing product code, the below screen will pop up confirming that users wants to create a product by copying the code entered.
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New From Office Brands Catalogue Data - Select New From Office Brands Catalogue Data to create a product using the information based on the Office Brands EzCode.
Catalogue - Displays the default active catalogue
EzCode - Enter the EzCode being created
Category Tree - Displays the catalogue tree based on the EzCode and Office Brands data.
Product Group - Enter the product group or click to search for the product group that the new product belongs in. If a new Product Group is required please refer to Create a New Product Group for more information.
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New from Supplier Product Catalogue - Select New From Supplier Product Catalogue to create a product using the information based on the selected Supplier Product Catalogue.
Supplier - The supplier code or click to search.
Catalogue - Displays the selected suppliers current product catalogue, clicking the drop down arrow allows users to select a different product catalogue.
Supp Item - Enter the supplier item number, manf part number or barcode of the product being created or click to search the selected product catalogue.
Category - Displays the category of the selected product.
Product Group - Enter the product group or click to search for the product group that the new product belongs in. If a new Product Group is required please refer to Create a New Product Group for more information.
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Product Code – Users will be required to enter a product code for the new product being created if the selected product group is not set to use specific numbering within your system.
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Users then fill in the required information on each tab.
Information is required to be completed in the General Information, Pricing and Suppliers & Cost Pricing tab prior to saving the new product code with the remaining tabs being able to be completed at a later date.
Click the Save Changes button before exiting or all changes will be lost.
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