Payrun Type:

•Weekly - Creates a weekly payrun (7 days)

•Fortnightly - Creates a fortnightly payrun (14 days)

•Monthly - Creates a monthly payrun (1 month)

•Quarterly - Creates a quarterly payrun (3 months)

•Bonus/Lump Sum - Creates a bonus/lump sum payrun

Note: The payrun type will default to the last payrun type that was used.

Number of Pay Periods - The number of pay periods being paid in the selected payrun

Period Start - The start date of the payrun period (The period start date will pre-populated into the field calculated as the day after the period end date of the previous payrun)

Period End - The period end date will automatically populate based on the chosen payrun type, number of pay periods entered and the start date selected

Payment Date - The payment date (the date the funds will be dispersed)

Start With:

•Valid Employees with Standard Pays - Will include all valid employees excluding casuals and will load in their standard pays where standard pay information has been entered in Employee Masterfile Maintenance, all other employees will load with blank pays.

•Valid Employees with Blank Pays - Will include all valid employees excluding casuals with blank pays. (Standard pays will not be loaded)

•No Employees - Will not include any employees. Employees will need to be added manually.

Allowance/Deduction/Entitlement Entry:

•ADE Code - Users can add an ADE code to the selected employees payrun by entering the ADE code or click to search

Users can edit payroll items that exist on the selected employees payrun by double clicking the relevant line in the Existing Allowance/Deduction/Entitlement Entries list box.

When an ADE Code for leave has been chosen and the employee doesn't have enough accrued hours of the selected leave to satisfy the hours taken, the below message will be displayed. Clicking Yes will allow the employee to go into a negative balance for the selected ADE code.

•Qty/Hrs - Enter the quantity or number of hours the employee is entitled to for the selected ADE code in this payrun.

•Rate - The rate will automatically populate from the Employees Masterfile

•Value - Enter the value the employee is receiving for the selected ADE code (This will automatically populate dependant on the ADE code selected which is calculated from Qty/Hrs multiplied by Rate).

•Start Date/End Date - A start and end date can be entered for when leave is taken. (If a start date is not entered when a leave ADE code is used it will automatically populate with the current date)

•Visible Comment - Visible comments will be displayed on the employees payslip

•Internal Comment - Internal comments will NOT be displayed on the employees payslip

Add/Update (F7) - Will add/update the line to the selected employees payrun

Clear - Will delete the selected line from the selected employees payrun

Existing Allowance/Deduction/Entitlement Entries  - Displays a list of allowances, deductions and entitlements included in the selected employees payrun, and any PAYG/Tax that is being withheld. A list of leave accruals if applicable are also displayed.

PAYG/Tax Options - Users can choose to split the PAYG tax component over a given number of pay periods if applicable. (Note: When multiple pay periods is chosen when creating the new workfile this will automatically populate with the number of pay periods).

When Manual PAYG Tax Override is ticked the PAYG/Tax can be calculated manually and entered in. An example of when you might use this would be if you were creating a pay for a bonus that relates to multiple periods worked. The bonus is for work carried out over a period of 12 months, users will need to calculate the multiple period tax amount using the ATO PAYG tax tables and enter the figure in the PAYG/Tax field. This will override the tax that BBS had calculated for a period of one week with the figure you have entered calculated over a 12 month period.  

Employee Totals - Displays before and after tax amounts including entitlements payable to a third party for the selected employees payrun

Save - Saves any changes made to the selected employees payrun and closes the edit employee screen

Employee Enquiry - Navigates users to the Global Employee Enquiry screen for the selected employee

Delete - Deletes the selected employee from the workfile

Messages - Allows users to add messages to the selected employees payrun. Visible messages will be displayed on the employees payslip.