The Sales and Inventory Month End Procedure is generally performed on the last working day of the month after all sales and stock transactions for a month have been processed. This procedure is usually performed by a manager or business owner.

This procedure must be completed before inventory transactions can be processed in the new month (eg stock receipting). Therefore this process is required to be performed prior to trade within the new month.

Prerequisites:

The following items must be complete or checked prior to performing the Sales / Inventory Period Rollover.

1.The POS Till Reconciliation must be performed for all registers. Refer to POS Till Reconciliation Procedure for more information.

2.All sales invoices must be processed, printed/sent to customers, and updated. Refer to Print/Send/Update Invoices & Credits and Invoice Update for more information.

3.All negative stock balances (in all stock controlled warehouses) must be adjusted to the correct quantity in stock. Refer to Stock Balance Discrepancy Report and Stock Adjustments for more information.

4.All Inventory Transactions must be updated (for companies that use the Inventory-G/L interface). Refer to Inventory Transaction Update for more information.

5.All users, except for users running the rollover and the server polling process (back end), must log completely out of BBS Accounting. Refer to Main Menu - Viewing System Status for more information.

Process:

1.Ensure your processing date is set to the last work day of the month. Refer to Main Menu - Changing the Processing Date for more information.

2.Open Inventory/Sales Period Rollover by navigating to Main Menu > Inventory Control > End of Period/Year > Inventory/Sales Period Rollover or Main Menu > Sales Analysis > End of Period/Year > Inventory/Sales Period Rollover.

3.Ensure all items have green ticks. If any items have red crosses, use the instructions on the screen to correct the issue and close and reopen the Inventory/Sales Period Rollover screen again.

4.Click Process Period Rollover.