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Main Menu > Creditors > Batch Payments > Process Creditors Payments |
The Process Creditors Payments program allows users to select from saved and locked workfile payments to be processed.
Process Creditors Payments Screen
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Allows users to select an existing batch from the drop down arrow or create a new batch by clicking New Batch, delete an existing batch by clicking Delete Batch or Save and Exit from the current batch without updating. When a batch is created or selected users can also see the Batch Type and the Bank Code the funds will debited from |
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Workfile - Allows users to select an existing workfile |
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Displays the Vendors and amounts to be paid that were created in a workfile. Multiple workfiles can be selected in a batch. |
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Select - Users can highlight an individual Vendor from the Unselected Payments list and choose select to add the Vendor payment for processing Select All - Users can click Select All to add all Vendor payments in the workfile to be processed |
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Selected Payments - Displays a list of payments selected from the workfile to be processed |
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Chq/EFT Number - Allows users to enter or modify the cheque number if payment is being made by cheque |
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Clear Chq No - Allows users to clear a Chq/EFT number from a payment to be deselected (payments with Chq/EFT numbers allocated cannot be deselected from a batch) |
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Auto Allocate Chq/EFT Nums - Allows users to allocate a chq number if payment is being made by chq or auto allocates an EFT number if payment is being made via EFT ABA File - Creates an ABA file to upload directly to your financial institution Print/Send Remittances - Prints and/or emails Remittance Advices Print Payment Register - Creates a Payment Register Report for users to view or print showing a summary of payments processed Update Batch - Updates the batch and processes the payments as complete |
Users can create a new batch of creditors payments by clicking the New Batch button, selecting the bank code the payments will be processed from, the payment type and then selecting the required workfile from the dropdown list (If users has come through from the Select Invoices for Payment screen the new batch and workfile will automatically populate and the bank code and payment type has already been selected).
EFT (Single Bank Transaction) - Users should select this option if payment is being made by one lump sum (i.e. Using an ABA file or other financial institution group payment type) as it will appear in the bank reconciliation screen as a single grouped amount. EFT (Separate Bank Transactions) - Users should select this option if payment is being made individually to each creditor in separate bank transactions as it will appear in the bank reconciliation screen as separate amounts.
Users can then select the payments to pay by clicking the Select All button to select all payments in the workfile or highlight individual/multiple payments and click the Select button, double clicking a line will also select the payment.
Users can remove a payment that has been selected by highlighting the selected payment and clicking on Deselect or by double clicking on the selected payment.
When all payments to be processed have been selected users will be required to allocate Chq and EFT numbers before proceeding by clicking the Auto Allocate Chq/EFT Nums button. The below messages will appear if cheque is the payment type selected (BBS will automatically populate the next cheque number in the sequence).
Users can change the cheque number if required by highlighting the selected payment, entering the new cheque number and then clicking on the Update Chq Number button.
If EFT has been selected the EFT number will automatically populate.
When EFT is selected as the payment type users can create an ABA file to upload directly to their financial institution. (BBS will save the ABA file onto your PC for upload. The ABA file needs to be uploaded to your financial institution before the batch is updated.
Users can print/email remittance advices by clicking on the Print/Send Remittance Advices button where there are 4 options to choose from - •Print/Send for Supplier and Print a Copy - Will print the Vendors remittance advice or email (if remittance advice document destination is set up for email) as well as print a copy for users •Print/Send for Supplier Only - Will print the Vendors remittance advice or email (if remittance advice document destination is set up for email) •Print Only (Internal Use) - Will print only one copy for users •View on Screen Only - Will display the PDF of the remittance advices on the screen
When not using an ABA file for EFT payments users can print a payment register showing all payments selected in the current batch by clicking on the Print Payment Register button.
To complete and update the batch click on Update Batch.
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