Delete Overseas Import Shipment - Allows users to delete the selected overseas import shipment.

Enter the relevant shipping information.

Important Notes:

•Est In Store Date - this date will be used to update all the ETAs on the purchase order lines selected on this shipment.

•Costing Method – the method used to apportion import costs across the goods received – either by their value, weight or volume.

•Update Estimated Landing Costs on Products – when ticked, once the stock has been receipted, the calculated landing costs including duty, import costs and customs charges will be updated in the below screen as a $ value which will in turn affect the calculated local future cost.

Next (F6) - Navigates users to the Goods Shipped tab of the selected Overseas Import Shipment.

One or more purchase orders can be added to a shipment. Once added, multiple items can be highlighted to update the import duty %, import tax code, add import costs to goods flag and/or the invoice number.

The weight or volume is only required if costing the import via this method. Add import costs to goods can be unticked for items being purchased that aren’t for resale (eg the shipping container the goods are coming in). The import tax code will default to the tax code for the product as if it was being bought or sold locally. GST is payable to the customs agent on an import, and this tax code determines if GST on the product will be payable to the customs agent.

Select Purchase Order Lines - Navigates users to the Overseas Import Shipment - Select P/O Lines screen allowing users to select the required purchase order lines.

Displays a list of the purchase order lines added to the selected overseas import shipment.

Back (F5) - Navigates users to the Shipment Details tab of the selected Overseas Import Shipment.

Next (F6) - Navigates users to the Goods Invoices & Pre-Payments tab of the selected Overseas Import Shipment.

Invoices for Goods Received - For each goods invoice number added to the selected purchase order lines, an invoice date and a foreign exchange rate will need to be entered. The foreign exchange rate entered here will be used to value any unpaid amounts of the shipment being received.

Pre-Payments Made - Users can select one or more pre-payments applied to the vendor for the goods on this shipment.

Currency Summary - Displays a summary of currency invoice values vs pre-payment values. Where exchange rates vary between the goods invoices and the prepayments, an exchange rate variance amount in local currency will be calculated and costed into the goods.

Back (F5) - Navigates users to the Goods Shipped tab of the selected Overseas Import Shipment.

Next (F6) - Navigates users to the Import Costs tab of the selected Overseas Import Shipment.

Import Costs - If an invoice has been received for an import cost, the invoice number should be entered so the invoice can be posted to creditors when the shipment is receipted. There is an option to select if the GST is payable to the vendor that is charging the import cost, or if the GST is payable to customs/the customs agent for an import cost. For example, overseas shipping and insurance are included in the calculation for GST that is payable to customs, however the shipping services may not be supplied by the customs agent themselves. In this case, the shipping and insurance should be added in the import costs tab, with the GST payable to customs instead of to the shipper.

Displays a list of invoices for import costs for the selected shipment.

Back (F5) - Navigates users to the Goods Invoices & Pre-Payments tab of the selected Overseas Import Shipment.

Next (F6) - Navigates users to the Duty, GST & Customs Charges tab of the selected Overseas Import Shipment.

Customs Agent - The customs agent vendor is entered, as well as the invoice details for the customs agent charges.

Customs Charges - Additional customs charges can be entered as per the customs entry document.

Import GST - If duty percentages, goods import tax codes and import cost tax codes and settings have been entered correctly, the duty and GST variances should be no more than a few cents.

Customs Forex Rates for Duty and Tax - An exchange rate for each foreign currency must be entered based on the customs entry document received for the shipment. This is used to calculate the GST payable to customs for the goods and import costs (where the GST is flagged as customs payable).

Import Duty - Enter the actual duty payable on the customs entry document, the duty tax code (ie if GST applies to the duty).

Customs GST Totals by Tax Code - Enter GST amounts payable, per tax code, as per the customs entry document.

Customs Totals - The total displayed should match the total on the Customs Entry Document.

Back (F5) - Navigates users to the Import Costs tab of the selected Overseas Import Shipment.

Next (F6) - Navigates users to the Shipment Summary tab of the selected Overseas Import Shipment.

Costs Summary - Displays a summary of the costing calculation for the goods being receipted.

Tax Summary - Displays a tax summary for the GST amounts payable as part of the import.

Stock Receipts - Costs and Values - Displays each item being received and the costs and values calculated that will be used when the goods are receipted.

Back (F5) - Navigates users to the Duty, GST & Customs Charges tab of the selected Overseas Import Shipment.

Next (F6) - Navigates users to the Receipt Stock & Finalise Shipment tab of the selected Overseas Import Shipment.

Shipment Errors & Warnings - Displays any errors and warnings for the selected shipment.

Invoice Postings - Displays a list of invoices to be posted against the selected shipment. Double clicking a line will allow users to see the G/L postings and values.

Receipt Overseas Shipment - Allows users to receipt in stock for the selected shipment, click the drop down arrow to select the storeperson who checked the shipment. Users can also select to print the stock receipt audit trail and/or product price labels.

Where the overseas import receipt cost differs from the overseas import future cost on a product, users will be asked if they wish to update the overseas import future cost for this product for the selected vendor.

Back (F5) - Navigates users to the Shipment Summary tab of the selected Overseas Import Shipment.